Creating an Additional Profile in Outlook Express

Overview

Creating an additional profile in Outlook Express allows two or more email accounts to be used on the same computer, using the same Outlook Express.  This allows a person to: 1) check their work and personal accounts while keeping their mail and address books separate, 2) check their accounts at separate times, and 3) effortlessly switch between their accounts.

   Instructions

1. To open Outlook Express, Go to Start, All Programs, and pick Outlook Express.
   
    

2. From inside Outlook Express, go to File, Identities, Add New Identity. Outlook Express will ask you to name the identity.  Name your identity in the box to the right of Type your name.  Then press OK.
   
   
    

3. Outlook Express will ask if you want to switch to the new profile.  Click Yes.
   
   
    

4. A dialog box may appear and ask if you want to use Outlook Express as your default mail client.  Click Yes.
   
   
    

5. After you click yes, another dialog box will appear asking you to name your account. Enter your name, (Ex:  John Smith). Click Next.
   
   
    

6.  The following screen will setup your email address.  Enter your email address (ex: homeemail@sample.com).  When finished click Next.
   
   
    

7.  Next, you will be asked the type of incoming mail server you use and the incoming and outgoing mail server names. The server information should be provided by your Internet Service Provider.  If not, consult your documentation or their website support area.  Select POP3, IMAP, or HTTP from the drop down box.  Then, enter the name of the incoming mail server (Ex: pop3.sample.com). Then enter the name of the outgoing mail server (Ex: smtp.sample.com).  When finished, click Next.
   
   
    

8.  Next, you will be asked to provide an account name.  This is the username you use to check your mail on the account. It is optional to enter your password and have Outlook Express save it.  This is not recommended as it poses a severe security risk.  Do not click the SPA box unless instructed to by your internet service provider.  Click Next.
   
   
    

9.  Click Finish.   This will save all the settings you just entered.
   
   
    

10. The following screen will ask if you want to import anything.  If you have nothing to import, skip to step 14.  If you choose to import, click the import from button.   Outlook Express will show you a list of items that are possible to import.  Click the most appropriate choice and click Next.
    
    
     

11.  The following screen will appear asking you what items you would like to import.  Choose Messages and Address Book, Messages Only, or Address Book Only.  Then click Next.
    
     

12. The following windows will confirm what you have chosen to import. Click Next to perform the import.
    
     

13. Outlook Express will tell you that the import was complete.  Click Finish and you will return to the main window of Outlook Express.  Once finished importing, skip to step 16.
    
    
     

14. If you have nothing to import click do not import at this time button. Then click Next.
    
    
     

15.  Click Finish and you will return to the main window of Outlook Express.
    
    
     

16.  To switch between your two accounts, go to File, Switch Identity.
    
    
     

17. When the window comes up, pick your account and click OK. 
    
    
     

18. Outlook Express will switch to the new identity and ask you to login to check your email.  Type in your password and click OK.
    
    
     

19. To switch back to your other account, just follow steps 16 and 17 and choose your account.